Xin Inventory 2.0 network invoice softwa...

Xin Inventory 2.0 – Network Invoice Software with Inventory Control

Xin Inventory 2.0 is the network ready invoice software.  The setup and architecture for the network setting is pretty simple. Xin Inventory 2.0 is run using Microsoft SQL Server 2008 R2 Express or later version.

Xin Inventory 2.0 Features

Xin Inventory 2.0 is network enabled and able to connect with multiple computer within the same local area network (LAN) at the same time.  Different user can login into the system at the same time to perform daily task without any issue.

Network invoice software

The database connection need to be configured correctly in order to use the software and this software is protected by Login ID and Password. Only authenticated user able to login into the system.

security control

Inventory control or stock control is one of the important feature in Xin Inventory 2.0. Part or item will be added into “Unit In Stock” when stock receiving or issue purchase order (depend on the setting). Part or item will be deducted from “Unit In Stock” when issue invoice or create delivery note (depend on the setting).

inventory control invoice software

User can pre-set the stock control setting. Unit in stock will be increase either when Purchase Order issue out or during store do the receiving. For the stock deduction, it can be either invoice or delivery note.

stock control setting

Inventory module in Xin Inventory 2.0 come with many advanced setting like re-order quantity, multiple price level, stock adjustment, photo, attachment, weight and etc. There is different type of inventory for user to select, for example there is inventory, non-inventory and service. User can also tie the inventory with the vendor or supplier. Information like out of stock or pending store receiving is also can be found in inventory module.

inventory control software

User able to import inventory information into Xin Inventory 2.0 by using the provided template. User also able to export the information into excel format.

import export inventory

In Xin Inventory 2.0, invoice module is very comprehensive. User can select different price for different customer.  User also can generate recurring invoice in this module.

recurring invoice

New invoice can be generated from various source. It can be generated by copy from previous invoice, import from quotation, import from delivery note and create from scratch.

invoice software

User can do payment receiving and print receipt in invoice module. This will help to keep track of payment to make sure the customer pay on time.

payment receive and print receipt

All the document like invoice, quotation, purchase order and others document able to be saved in various format like PDF, htmlxls, image and etc.

export invoice to pdf format

User also able to send these document directly from the system provided the email server set correctly. In invoice module, user can email invoice to customer directly from Xin Inventory 2.0.

email invoice

Quotation module is one of the important module in Xin Inventory 2.0. User able to generate professional quotation by using this module.

quotation software module

Delivery note or packing list can be generated in Xin Inventory 2.0 using the features provided in Delivery Note module.  User able to generate new delivery note and packing list by import from invoice, copy from existing one or create from scratch.

packing list

User can create purchase order or PO by using purchase order module. Purchase order that generated using Xin Inventory 2.0 can easily send to customer by email or fax or save as PDF format for print purpose.

purchase order

Store receiving is very important feature to keep track of vendor inventory delivery. User can partially receive or full receive the part/item send by vendor after PO send out to vendor.

inventory receiving

User can easily generate credit note by using credit note module.

credit note

Customer module is included in Xin Inventory 2.0.  All customer related information like contact, invoices, credit note, quotations, payment history can be found in this module.

customer module

User also can generate customer statement in customer module easily by click on print button.

print customer statement

Supplier module or vendor module is also included in this software. User can check the part delivery status in this module others than can check in Purchase Order module or report.

supplier module

In Xin Inventory 2.0, sales person module is included. We can keep track of sale by sales person and upload signature for sales person.

Reporting module is very important feature in this software. Sales Report, Finance Report, Purchase Report, Inventory Report and others in included in this software.

reports

sales person

There are many features included in Xin Inventory 2.0, for example, re-order quantity alert feature. When unit in stock for certain inventory reach the re-order level, the system will auto alert when a user login to the system

reorder alert

Xin Inventory 2.0 come with 14 professional template to let user to select.

professional template

Some of the template able to display product picture.

template with picture

Paypal payment is support in invoice. User can enter the paypal information and it will be printed in PDF format invoice.

paypal support

User can fully customize the template in Xin Inventory 2.0.  This mean user can change the invoice template to the language that user prefer.

template customization

Xin Inventory 2.0 provide a very comprehensive Tax Setting.

comprehesive tax setting

Xin Inventory 2.0 support up to 5  level tax setting. User can set the prefer tax structure in Tax Setting.

5 level tax setting

Setting like decimal places, payment method and etc are able to set in Default Document Setting module.  There are many others setting option provide flexibility to different requirement.

document setting

User can set email server for email purpose in Email Server setting.

email server setting

User can pre set email template in the email template setting.

email template setting

User can pre defined additional field to be used in the software.

additional field

Others setting like payment type, payment terms and etc also able to pre define in the setting.

others setting

In order to have better control on the data, system admin able to create user group and control accessibility of each user group. After finished configure, admin can assign user to this particular group.

user accessibility control

Xin Inventory 2.0 come with activity log as audit trial to keep track of user activity.

activity log

User can customize document reference code

customize reference code

Xin Inventory 2.0 is designed to be user friendly and allowed user to choose 7 software skin according to their preference.

personalize

Company information can be easily setup in Xin Inventory 2.0. User can upload company logo to generate more professional Purchase order, quotation, invoice and others document.

company information

This software support multiple language.

multiple language

Xin Inventory 2.0 support multiple company or business.

multiple company

Customer can get free upgrade for this software when have new release.

free upgrade

Advance filtering feature is included in this software to help user to have more efficient data filtering

advanced filtering

User can easily backup and restore Xin Inventory 2.0 database with or without password protect. Regular backup and place the database in secure location will help user to secure the existing data.

backup and restore

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